Virtual Assistant Job Description & Application

Position Overview

We're seeking a proactive and organized Virtual Assistant to play a pivotal role in supporting our freelance makeup artist and her expanding business. As a crucial part of our team, you'll assist our founder in creating engaging content and maintaining seamless client experiences.

This is a remote, part-time position, starting at 8 hours per month and $25 per hour, with the potential for increased hours. You'll report directly to the founder.

Duties and Responsibilities

As our Virtual Assistant, you'll be responsible for:

  • Client Admin Support: Initiating client workflows in Dubsado.
  • Calendar Management and Scheduling: Ensuring schedules are organized and efficient.
  • Email Management: Prioritizing important correspondence for timely responses.
  • Social Media Management: Scheduling and crafting engaging posts following SOP, including basic editing.
  • Outreach and Pitch Emails: Initiating contact with potential collaborators or clients.

Experience (A Plus)

  • Proficiency in Dubsado.
  • Familiarity with Google Suite (mail, docs, drive, calendar), Asana, Canva, CapCut, Later, and Slack.

We're Not Right for Each Other If:

  • You lack interest in business, marketing, self-growth, or beauty.
  • You're unwilling to sign a non-disclosure agreement.
  • You're not open to feedback or adaptability.

Skills and Abilities

  • Resourceful and deadline-driven.
  • Effective communicator, building quick rapport with clients.
  • Meticulously organized with a sense of ownership and pride in your work.
  • Adaptable to changes on-the-go, tech-savvy, and receptive to direct feedback.
  • Detail-oriented and forward-thinking, able to anticipate needs.
  • Proficient at presenting ideas and metrics clearly and succinctly.
  • Flexible, with a team-first mindset and no ego.
  • Capable of securing, managing, and utilizing resources effectively.
  • Exceptional problem-solving skills, demonstrating creativity.

The Role

This position primarily focuses on creating an organized and supportive environment for the business. Additionally, you will play a key role in supporting our founder in content creation, administrative management, and client interactions.

Application Instructions

To be considered, please complete the application by October 8, 2023 11:59 pm with the following: Access the application using this link: Shaharlee Blake MUA - VA Application

Fill in the required information.

Attach your resume.

Answer all questions completely and honestly. 

If selected, a paid Example Project will be included for completion: Create three content pieces from this video (with captions): 1 Reel, 1 B-Roll with a quote, and a Carousel. More details will be sent for this portion. 

About Us

Shaharlee Blake Beauty is led by its passionate CEO, Shaharlee, a freelance makeup artist specializing in broadcasting, beauty, and a prominent celebrity clientele. Beyond her artistic talents, she offers coaching, creates content, and shares her expertise in makeup education.

Shaharlee's approach is all about promoting confidence, nurturing transparency, and celebrating inclusivity. Her portfolio boasts collaborations with celebs like Gabrielle Union, projects supporting Veterans, highlights from New York Fashion Week, contributions to CNN, and partnerships with skincare brands such as Bolden USA and Menaji Cosmetics.

Her influence and portfolio are expanding, and that's where a dedicated VA comes in to be a vital part of her expanding team.

Meet Shaharlee

In my beauty realm, it's all about my skin-first philosophy. My vision revolves around skincare, skin that looks like skin, inclusivity, transparency, and education. I believe that taking care of your skin isn't just a prelude to makeup; it's a form of self-care we should eagerly embrace.

I'm passionate about pushing for diverse color ranges, ensuring every shade is considered, and ensuring women of color are central in the color palette. I want fellow artists to learn the art of precise shade matching, particularly for people of color. My goal? To have you confidently navigating the beauty aisle, armed with knowledge from my content, making informed choices, and radiating confidence. If this vision speaks to you, I invite you to be an essential part of my team and Apply.

Our Team Values

  • Ambitious and enthusiastic about our work.
  • We're compassionate and professional leaders.
  • Each member takes complete ownership of their role.
  • We're resourceful and never shy away from a challenge. Everything is figure-outable!

We look forward to welcoming a driven and dynamic Virtual Assistant to our team!

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